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ELECTION PROCEDURES FOR STUDENT ORGANIZATIONS

    Every student organization must hold elections for officers between March 1 and May 1 of each year. Elections should be scheduled according to the following procedures:

  1. PUBLICITY – At least ten (10) days prior to the date of elections, notices are to be posted indicating the date, time and place of nominations and elections. These notices must be posted in various locations around campus to assure that the campus population has been informed. Elections must be held on campus, when classes are in session. Elections cannot take place in club office space!

  2. NOMINATIONS – Nominations may be made at meetings before or at the time of elections. In order to accept nominations, a member of the organization has to make the motion: “I move to open nominations for the position of ______.” After all nominations have been taken, someone needs to close nominations by making the motion: “I move to close nominations for _______.” Both motions need to be seconded and voted upon. Nominations do not need to be seconded unless the individual being nominated is not at the meeting to accept or decline.

  3. WHO IS ELIGIBLE TO VOTE – Each organization’s constitution should state requirements for membership, and/or voting in elections. The model constitution states: “Elections shall be by majority vote of the active voting members present whose names appear on the membership roster.” In order to be a member, the individual must be a currently enrolled, matriculated student at Queens College. Your secretary MUST have a membership roster available at the meeting. A roster of all those who voted should be generated and maintained by the Secretary.

  4. WHO IS ELIGIBLE TO RUN – In order to hold the offices of President, Vice President, Secretary or Treasurer, the individual must have at least 24 credits, an accumulative GPA of 2.0 or better, and must have been a member of the organization for two (2) semesters prior to election.

  5. STUDENT ELECTION REVIEW COMMITTEE (SERC) – All organization elections must have a SERC, which consists of five (5) students who are not running for office. Their purpose is to observe and verify the results of the elections. SERC members can vote if they are active members of the organization.

  6. ELECTION MINUTES – All election results must be submitted to the Student Life Office. Sample election minutes and an election results form are attached.